COMMUNITY ASSOCIATION OPERATING MANUAL

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COMMUNITY ASSOCIATION OPERATING MANUAL

All Community Associations are faced with the often-daunting task of maintaining the physical assets of their community. Unlike a new car that comes with an owner’s manual in the glove compartment, Community Associations usually just get their governing documents, which are wordy, sometimes confusing documents littered with legal jargon. These documents may be important, but they do not provide much guidance on the community’s physical assets.

An Operating Manual outlines critical aspects of community operations by identifying the common elements and describing how to maintain them. From periodic inspections to preventive maintenance and proper replacement funding, each common element requires its own unique upkeep process. The Operating Manual will walk you through this process and help you stay on top of your assets.

The manual provides straightforward guidelines to help answer questions such as:

  • What are your community’s common elements?
  • What common elements are included in your Reserve Study? How do you maintain them?
  • What common elements are not included in the Reserve Study? How do you maintain them?

Benefits of a Community Association Operating Manual

A Community Association is best equipped to carry out its duties when it has a strong sense of the communities’ physical assets.

The Manual explains, in layman’s terms, how the Association works. It interprets the information contained in the oft-misunderstood Public Offering Statement and acts as a reference guide for the Association’s operation and budget. The Manual contains site-specific information, photographs, and descriptions.

 

What is included?

  • Description of community
  • Common Area Components
    • Definitions
    • Importance of Common Area Components
    • Descriptions of Common Area Components
      • Common Are Components included in Reserve Study
      • Common Area Components not included in Reserve Study
  • Preventive Maintenance
    •  Importance
    • Common Area Components in Reserve Study
    • Preventive Maintenance Schedule
    • Manufacturer’s information
  • Periodic Inspections
    • Importance
    • Structural evaluation
    • Suggested schedule
    • What should be included?
      • Common Area Components not included in Reserve Study
    • Manufacturer Warranties for mechanical systems

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EVENTS

RESERVE STUDY + ™

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If you would like to contact us and have questions about an upcoming project and need assistance, fill in the form below and we will contact you.


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